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Dedicated Software Development Team

What it is and when to hire one?

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For many software companies – especially in regions like North America and Europe – the tech talent shortage is real. Getting the best talent for the right price is a difficult business challenge. Risk is everywhere, from expensive onshore talent to third-party developers who disappear halfway through a project.

Outsourcing to a dedicated software development team is a safe, flexible, and convenient way to get hold of tech specialists, save money, and scale development – all at the same time. Here’s our guide to using a dedicated software development team, when to hire, and the best way to outsource one.

What is a dedicated software development team?

A dedicated software development team is a group of IT professionals who work exclusively on a specific software development project for an extended period. 

The dedicated software development team model is commonly used in outsourcing scenarios, where you hire a dedicated team from a software development company. 

This provides a high level of control and flexibility, plus clear oversight of the development process.

The benefits of hiring a dedicated software team

There are a number of benefits to hiring a dedicated software development team:

1️⃣ Unlock access to expertise and skills

Assembled from a large talent pool of tech professionals, a dedicated software development team gives you access to a broad range of expertise and technical skills that may not be available in-house or affordable locally. It enables you to tailor a team to meet your specific needs – minus the associated costs of in-house hiring.

2️⃣ Ensure exclusivity and commitment

In a dedicated set-up, team members work exclusively on one project at a time, focusing their efforts on its successful completion. This exclusivity means they can give your project their full attention without juggling other tasks or other client’s priorities. The result? Steady progress, promptly address issues, and fast development cycles.

3️⃣ Facilitate flexibility and scalability

Dedicated teams are flexible and adaptable to changes in project requirements. It’s easy to adjust team size, composition, or skill sets to meet evolving project needs. As your project requirements increase, a dedicated team can grow to handle increased workloads efficiently, providing a scalable solution for both small and large projects.

4️⃣ Maintain cost predictability and control

Hiring a dedicated team usually involves an agreed monthly or hourly rate, providing cost predictability, which is great for budgeting and financial control. You also have more control over the development process, so you can prioritize tasks, set project milestones, and make adjustments when needed. This helps ensure the successful delivery of the project in line with your business goals and vision.

5️⃣ Enhance communication and collaboration

With a dedicated team, you have direct communication with team members – usually through a single point of contact – ensuring a transparent and collaborative development process. Expectations, feedback, and issues can all be easily communicated. Plus, the dedicated team model facilitates knowledge sharing amongst team members, resulting in a better understanding of your project and its intricacies.

The challenges of a dedicated software team

Hiring a dedicated software development team also comes with its own challenges. With the right know-how, many of these challenges are straightforward to resolve:

Challenge

Communication

Dedicated teams can face communication challenges, especially in distributed or remote work settings, due to time zones, cultural differences, and language barriers.

Solutions

  • Implement a robust communication strategy, including regular video meetings, clear documentation, and collaboration tools. 
  • Encourage open and transparent communication, and organize face-to-face meetings or team-building activities.

Challenge

Staff turnover

A high turnover of developers can disrupt project continuity and team cohesion, leading to a loss of project knowledge.

Solutions

  • Create a positive work environment, provide professional development opportunities, and address concerns promptly. 
  • Conduct a thorough onboarding process and document key project information to minimize the impact of personnel changes.

Challenge

Changes to scope

Changes or expansion to project scope can affect timelines and resources.

Solutions

  • Implement a robust change management process involving analysis and documentation of proposed changes.
  • Clearly communicate the impact of scope changes, use project management tools to track changes, and obtain client sign-off before incorporating modifications.

Challenge

Workloads and priorities

Balancing workloads amongst team members and prioritizing tasks can be difficult without the right tools and culture.

Solutions

  • Use approaches to project management such as Scrum to prioritize tasks and set sprint goals. 
  • Create a collaborative environment for open communication about workloads and use project management tools for visibility into tasks and workloads.

When to outsource development to a dedicated team?

Here are some common scenarios that prompt companies to outsource software development to a dedicated team:

You lack in-house expertise

When your company lacks specific technical expertise or skills for a particular project, outsourcing to a dedicated software development company with the missing knowledge and experience can be beneficial.

Key Benefit

Instead of investing time and resources in hiring and training in-house staff for a project, outsourcing allows you to access a dedicated team with the right skills, ensuring efficient, and high-quality development.

You need flexibility and scalability

During periods of increased workload or when facing tight deadlines, your company may need to scale its development team quickly.

Key Benefit

Outsourcing provides a scalable solution, allowing a company to augment an existing team with additional resources from a dedicated software development company. This flexibility ensures that project timelines can be met without the need for long-term commitments or the complexities of hiring and onboarding new employees.

You have a tight budget

When a company has budget constraints or seeks cost-effective solutions for software development projects, bringing in a dedicated development company is the ideal solution.

Key Benefit

Outsourcing to a dedicated software development company is more cost-efficient than hiring a full in-house team, especially for short-term or one-time projects. You benefit from a fixed or predictable cost model, avoiding expenses related to the hiring process and the financial commitment of permanent hires.

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Finding the right dedicated development company

With a world of choice, it’s not easy to choose the dedicated development company. Here are some key points to consider:

  • Define clear project goals and requirements: a well-defined scope will help you identify a development company with the right expertise for your specific needs.
  • Assess their technical expertise and experience: evaluate the company’s technical expertise by examining their portfolio, case studies, and relevant experience. Look for a track record of successfully delivering projects similar to yours.
  • Check for social proof: see what previous and existing clients of the development company had to say about working with them. Look at case studies and feedback.
  • Understand their development processes and methodologies: question the company’s development processes and methodologies. Ensure they follow industry best practices and can adapt their approach to match the requirements and scale of your project.

Discover dedicated teams from Proshore

Whether you’re looking for a single, dedicated developer or an entire self-managed development team to augment your capacity, Proshore’s got you covered. 

With a vetted pool of over 4,000 tech talents, you can pick and choose your perfect team, adding specific skills and expertise without the hassle and expense of full-time hiring – and there’s no HR paperwork needed. 

In no time at all, you’ll have a motivated and talented team that’s ready to code. Make micromanagement a thing of the past, and enjoy a consistent turnover of scalable output, often ahead of time. 

With over a decade of experience, and our tried and tested strategies, we transcend timezones. So you get a self-managed, dedicated team that can operate on their own at half the price of European and US equivalents.

Jeroen Haico
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